Sep 18, 2018 The following example demonstrates how to set up a distribution list in your Contacts folder. Define the Distribution List Outlook 2010 and later versions. On the Home Page, click Address Book to open your Address Book. Click the list below Address Book, and then select Contacts. On the File menu, click New Entry.
You can use any list of email addresses to create a DL (or Contact Group), including from Excel or a custom view in Outlook (with only the display name and email address visible.) The only requirement is that each member's information needs to be delimited with a semi-colon or paragraph mark (one name and address per line). If there is not a display name, the address will be used for the display name in the finished DL. Poremsky Diane Poremsky;; Create a DL (Contact Group) from a List of Addresses While you can get the addresses from any semi-colon delimited or one address per line list, this page was originally written to help people who wanted to create a DL from addresses in a message they were CC'd on. The instructions to create the DL once you have the list of addresses is below. To get the addresses from the Internet header.
Right click on the message. Choose Message Options. Click in the header field of the Message options dialog and press Ctrl+A to select all, Ctrl+C to copy.
Close the dialog. Open a new message form and paste the header into it. I press Ctrl+A to select the signature then Ctrl+V to paste over it. Delete the content below the addresses and above it.
Remove the text 'To:' 'CC:' and 'From:'. Use Find and Replace to replace the commas with semi-colons and tabs (^t) with a space. If a name and corresponding address are on different lines, backspace to remove the paragraph mark. If you aren't sure, Ctrl+Shift+8 to toggle marks on and off. Or use Find and replace to replace paragraph marks (^p) with spaces. Copy the prepared addresses. (Ctrl+A to select all, Ctrl+C to copy) Create the Distribution list These screenshots are from Outlook 2010 but the screens look similar in other versions.
Outlook 2010 and newer. Open a new Contact Group form. Click on Add Members in the ribbon and select either From Outlook Contacts or From Address book. Click in the Members field (at the bottom) (2 in the screenshot below). Paste (Ctrl+V) the address list into the field. Click OK to add them to the Contact Group.
(3 in the screenshot). Enter a name for your group in the Name field then click Save & Close. Outlook 2007 and older The steps to do this in the older versions of Outlook are basically the same but the labels may have changed. Open a new distribution list form.
Click on Select Members. Click in the Members field (at the bottom). Paste (Ctrl+V) the address list into the Members field.
Click Ok to add the names to the DL. Enter a name for your list then click Save & close.
Video Tutorial This video tutorial shows you how to get addresses from the header of a message in your Inbox and create the distribution list. It's convoluted. Create a message to the group.
Expand the group and copy it (Ctrl+A, Ctrl+C) then paste it into notepad. The list will look like this: mary ellen; suzi smith Remove members you are editing from the contact group - outlook will skip entries that have the same email address so you can either remove all of the members or just the ones you are editing. Make changes in the list in notepad then select all, copy - back in the group click Add members From outlook contacts. Paste the list in the members field.